International Association of Teachers of English as a Foreign Language

Linking, developing and supporting English Language Teaching professionals worldwide

Conference FAQs

How do I book for conference?

You need to go to our current conference page and click on the button.  This is for both speakers and delegates. To be a speaker you need to be a member and you need to log in with your membership number and password to enable access to the speaker fields. 

I can’t select the “speaker“ button under “Delegate Type”

You may have created a record without a valid membership number. Only IATEFL members can submit a speaker proposal so a valid membership number and password are required to activate the “speaker“ button under “Delegate Type”. If you are a member, please create a new conference record but enter your membership number and password at the beginning page. If your membership has lapsed or if you are a non-member, please renew/join IATEFL at www.iatefl.org. It can take up to 48hrs for your membership to be activated.  Once you have received confirmation that your membership is current, please create a new conference record and enter your membership number and password at the beginning page.

Why does my membership number not work?

It could be that your membership password is incorrect - please contact the office for help.  If you have the correct details perhaps your membership has expired - if you need to renew please allow up to 48hours for the process to be completed.  If you are using an institutional membership it may be that the number has already been used by the maximum number of 4 delegates/speakers - contact the office to confirm this.

Do I have to pay the conference fee when booking or can I pay later?

You do not need to pay when submitting your online booking. There is an option on the Payment page to ‘pay offline’. Speakers – please note that you must pay by 13th December as unpaid speakers will be removed from the programme. Non-speaker delegates – please note that the early bird payment date is 31st January. IATEFL’s cancellation policy – we refund 50% of your payment if your cancellation is received before 1st March 2013.  Cancellations after this date will not be refunded.

I haven't had confirmation of my conference booking yet, when should I expect it?

During our busier times (October onwards) it might take a little longer to email your confirmation, however we make every effort to do this as quickly as possible so please bear with us, your patience is appreciated.

I need an invitation to the conference, how do I get one?

When you make an online booking you can request an invitation letter, this opton is featured on the first page after you have completed your personal details.  If you forgot to request one please email the office.

Will get a certificate of attendance at conference?

All delegates and speakers are able to print out their own certificate at conference by scanning the barcode on their conference badge.  This is located by the IATEFL Registration desk and is available anytime once you have your badge and until 12.00 on the final day

I'd like to apply for a scholarship to attend IATEFL's conference, what should I do?

Scholarships are detailed on the IATEFL website from June to August. To apply please visit our scholarship page, the deadline this year is 23rd August 2012.  There is an online application form.

Can I access my online conference record once it has been submitted?

No, but you can email geraldine@iatefl.org if you wish to amend/ add to it  or cancel it.

I think I’ve paid twice, what should I do?

Contact finance@iatefl.org with as much detail as you can, and they will investigate this for you

I need an invoice before I can pay, what should I do?

You can either request this on the last page of your conference booking (before you have submitted it) or simply email finance@iatefl.org.

I would like all documentation to be sent to my Institution, school, workplace etc

Please ensure you fill in the address and email of your Institution, school, workplace etc when completing your personal details.

How do we submit a JOINT speaker proposal (more than one presenter)?

The Main presenter should book online and submit their completed delegate and speaker record. Give your Booking Code to your Joint presenter(s). The joint presenter(s) must complete their own booking as this is their delegate record too.  The online form will ask for their Main presenter’s booking code so that their record can be included in the presentation. When a joint presenter books online: Fill in your membership number and password then complete the first page (Personal info). On the next page (Booking and Fees), tick the joint presenter box. A box will appear asking for your Main presenter’s booking code. Enter their code and your record is now linked to the presentation. Click on the Speaker form 1 page. The presentation details will appear as this was completed by the main presenter. You need to fill in two fields: 1) Place of work (which will be printed in the Programme); and 2) tick if you do NOT wish your email address to appear in the Index of Presenters in the Programme. Now go to the last page (Payment) to submit your speaker proposal. You do not need to pay the conference fee at the time of submitting your proposal but must pay by 13th December. Joint presenters must submit their record online by the speaker proposal deadline of 13th September 2012.